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This video tutorial demonstrates how to reduce the size of an Excel file without deleting data. It is important to save a copy of the file before attempting this. The file size is initially shown as 1232 kb. The first step is to compress picture sizes by selecting the picture, going to picture format, and then compressing under adjust. Different options are available for compressing the picture. An alternative method is to go to file, click on more, then options, and finally advanced. Scroll down to image size and quality, make sure to select discard editing data and don't compress image file. You can reduce the pixels per inch to make the file smaller.