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This video tutorial demonstrates how to reduce the size of an Excel file without deleting data. Begin by saving a copy of the file. The next step is to compress picture size by selecting the picture, going to picture format, and then compressing under adjust. Different options are available for compressing the picture format. An alternative method is to go to file, click on options, then on advanced, and scroll down to image size and quality. Ensure to select discard editing data and do not compress image file. You can reduce the PPI to make the image smaller.