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Notaries are often asked to perform copy certifications, an official act affirming that a photocopy of an original document is a true and accurate reproduction. Copy certifications are commonly done on contracts, letters, settlement statements, agreements, and bills of sale. While the process is not complicated, some states prohibit copy certifications or have specific requirements. When presented with a set of documents for copy certification, the first step is to ensure the document can be copy certified, as some states prohibit it for certain types of records. The next step is to closely compare the original and copy to confirm they are identical, and sometimes you may need to make the copy yourself. It is important to examine the documents carefully even if.
