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Notaries are often asked to perform copy certifications, an official notarial act affirming that a photocopy of an original document is a true and accurate reproduction. Copy certifications are commonly done on contracts, letters, settlement statements, agreements, and bills of sale. Some states prohibit copy certifications and others have specific requirements. When presented with documents for copy certification, first ensure the document can be copy certified (prohibited on birth, death, marriage records, passports, and IDs). Second, compare the original and copy closely to confirm they are identical. In some cases, you may need to make a copy yourself. Always examine documents closely.
