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Notaries are frequently asked to perform copy certifications, which involve affirming that a photocopy of an original document is accurate. Copy certifications are commonly done on contracts, letters, settlement statements, agreements, and bills of sale. Although not complex, some states do not allow copy certifications or have specific requirements. To perform a copy certification, first ensure that the document can be copied. Some states prohibit copying certain documents like birth certificates or passports. Then, compare the original and copy closely to confirm they match. Occasionally, you may be asked to make the copy yourself. Pay close attention to details and refer to state rules or the NNA hotline for guidance.
