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the rental application approval letter is a quick and easy to use template that may be used to inform a tenant applicant that he or she has been approved to rent a property typically this letter will be sent once the application process and decision-making has been completed successfully to the tenant applicant the rental application approval letter can also be used as a tool by the landlord to welcome the new tenants and provide them with information regarding the lease such as monthly rent payments lease start and end date and contact numbers