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A full reserve study, including a site inspection and condition assessment, should be conducted as soon as possible after, or even during, construction. It should be updated with a site inspection every three to five years.
The Ohio Condominium Act (Ohio Revised Code 5311) was updated in 2004 and includes language requiring condominium associations to make an annual reserve contribution. Board members for condominium associations have since had to navigate vague and confusing language concerning the annual reserve requirement.
OHIOS LAW Generally, the law requires that condominium boards either: 1) provide for reserve funds in the associations budget so as to avoid special assessments, or 2) obtain a majority vote annually of the ownership to waive the reserves.
Except as provided below, all associations are required to prepare a reserve study at least once every three (3) years with a review to be conducted annually to determine if adjustments are necessary to the associations reserve account requirements. (Civ. Code 5300(b), 5550(a).)
On average, HOAs should be setting aside 15% to 40% of their total assessments towards Reserves. This percentage holds true for all types of associations. In planned unit developments (PUDs) where each homeowner maintains their own home, the association may only be responsible for a minimal Reserve budget.
A reserve study provides a current estimate of the costs of repairing and replacing major common area components (such as roofs or pavement) over the long term. Ideally, all major repair and replacement costs will be covered by funds set aside by the association as reserves, so that funds are there when needed.
Fannie and Freddie both require that 10% of operating budget goes to Reserves. (note: Fannie waives this requirement if a reserve study is in place and up to date).
Ohio HOAs are required to organize as nonprofit corporations. O.R.C. 5312.03(B). Thus, with regard to its organizational structure and general management, an association is subject to the authority of the Ohio Secretary of State.