Instructions for Form 941-SS (06/2022)Internal Revenue Service-2025

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  1. Click ‘Get Form’ to open the Instructions for Form 941-SS in our platform.
  2. Begin by reviewing the General Instructions section, which outlines the purpose of the form and who must file it. This will help you understand your obligations.
  3. Fill in your Employer Identification Number (EIN), name, and address at the top of the form. Ensure accuracy to avoid processing delays.
  4. Complete Part 1 by answering questions regarding your employee wages, tips, and other compensation for the quarter. Be thorough to ensure compliance.
  5. In Part 2, indicate your deposit schedule and tax liability for this quarter. Use our editor's features to easily input data without errors.
  6. Review Parts 3 and 4 to provide information about your business and any third-party designees if applicable.
  7. Finally, sign the form in Part 5 and submit it electronically through our platform or print it for mailing.

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Get the current filing years forms, instructions, and publications for free from the IRS. Download them from IRS.gov. Order online and have them delivered by U.S. mail. Order by phone at 1-800-TAX-FORM (1-800-829-3676)
Form 941 Lines 5a-5d On lines 5a and 5b, you must multiply taxable Social Security wages (5a) and taxable Social Security tips (5b) by 0.124. The decimal represents the rate of Social Security tax on taxable wages. Both you and your employee must contribute 6.2% each paycheck for Social Security.
How do I know if I have a fractions-of-cents adjustment? Multiply your total wages and tips subject to Social Security taxes by 6.2% (or 0.062). Multiply your total wages and tips subject to Medicare taxes by 1.45% (or 0.0145). Multiply your total wages and tips subject to Additional Medicare Tax by 0.9% (or 0.009).
Wages for OASDI (Social Security) and Medicare are calculated by adding all earnings (including any taxable fringe benefits) less the following qualifying pre-tax deductions: insurance, parking, and UT FLEX.
Use Form 941-SS to report social security and Medicare taxes for workers in American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Islands. Pub. 80 explains the requirements for withholding, depositing, and paying social security and Medicare taxes.

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Social Security is financed through a dedicated payroll tax. Employers and employees each pay 6.2 percent of wages up to the taxable maximum of $176,100 (in 2025), while the self-employed pay 12.4 percent.
Each must also pay a 1.45% Medicare tax on all earnings. If youre self-employed, you pay the combined employee and employer amount. This amount is a 12.4% Social Security tax on up to $176,100 of your net earnings and a 2.9% Medicare tax on your entire net earnings.

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