Instructions for Form 941 -SS - Internal Revenue Service 2025

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How do I know if I have a fractions-of-cents adjustment? Multiply your total wages and tips subject to Social Security taxes by 6.2% (or 0.062). Multiply your total wages and tips subject to Medicare taxes by 1.45% (or 0.0145). Multiply your total wages and tips subject to Additional Medicare Tax by 0.9% (or 0.009).
Form 941 Lines 5a-5d On lines 5a and 5b, you must multiply taxable Social Security wages (5a) and taxable Social Security tips (5b) by 0.124. The decimal represents the rate of Social Security tax on taxable wages. Both you and your employee must contribute 6.2% each paycheck for Social Security.
Fractions of Cents In the 941 the Fraction of cents is the difference between the calculated amounts in part 1 and the actual amounts in Schedule B. In most cases it should be less than $1. If there was a difference this will show up in the current fractions of Cents section at the Bottom.
For example, use Form 941-X, Adjusted Employers QUARTERLY Federal Tax Return or Claim for Refund, to correct errors on a previously filed Form 941. Taxpayers will continue to use Form 843 when requesting abatement of assessed penalties and interest.
Employers use Form 941 to: Report income taxes, Social Security tax, or Medicare tax withheld from employees paychecks.
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Enter negative amounts by using a minus sign or parentheses. Include your name and EIN on all pages. Enter your name, EIN, Form 941, as well as the tax year and quarter on all attachments. Staple all forms and attachments together in the upper left corner.
When to deposit If your payday is on Wednesday, Thursday, and/or Friday, you must deposit these taxes by the following Wednesday. If your payday is on Saturday, Sunday, Monday, and/or Tuesday, you must deposit these taxes by the following Friday.

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