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Instructions for Form 941 -SS - Internal Revenue Service 2025

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The document provides detailed instructions for completing Form 941-SS, the Employer's Quarterly Federal Tax Return for specific U.S. territories including American Samoa, Guam, the Northern Mariana Islands, and the U.S. Virgin Islands. It outlines who must file, when to file, how to complete the form, and where to send it. The instructions cover tax liabilities related to social security and Medicare taxes, as well as credits available for qualified sick and family leave wages due to COVID-19. Additionally, it includes information on penalties for late payments and filing, deposit schedules based on tax liabilities, and specific worksheets for calculating various credits.

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Click ‘Get Form’ to open it in the editor.
Begin by entering your Employer Identification Number (EIN), name, and address in the designated fields. Ensure that you do not use your Social Security Number.
Check the appropriate box at the top of Form 941-SS to indicate the quarter for which you are filing.
In Part 1, answer questions regarding the number of employees who received wages and any applicable adjustments for sick pay or tips.
Complete Part 2 by detailing your deposit schedule and tax liability for the quarter, ensuring accuracy in reporting amounts.
In Part 3, provide information about your business and any relevant credits you are claiming, such as those related to qualified sick leave wages.
Finally, review all entries for accuracy before signing and submitting your form electronically through our platform.

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What information is reported on form 941?

Employers use Form 941 to: Report federal income, social security, and Medicare taxes withheld from employees paychecks, and. Report the employers share of social security and Medicare taxes.

Which of the following forms must be filed as the employers quarterly federal tax return?

A quarterly federal tax return is a payroll tax that every employer needs to submit to the IRS four times a year using IRS Form 941. The taxes submitted include the following withheld taxes for each employee: Federal Income. Social Security.

How do I calculate payroll taxes for Form 941?

How to calculate payroll taxes: Key figures to think about Social Security tax formula: Employee Income 6.2% = Social Security Tax. Medicare tax formula: Employee Income 1.45% = Medicare Tax. FUTA tax formula: Employee Income (FUTA Tax Rate State Credit Reduction) = FUTA Tax.

Where do you mail an IRS form 941?

Mailing addresses for Forms 941 Mail return without payment Mail return with payment Internal Revenue Service PO Box 409101 Ogden, UT 84409 Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-21003 more rows Jul 17, 2025

When to file 941 quarterly report?

Form 941 is generally due by the last day of the month following the end of the quarter. For example, youre required to file Form 941 by April 30 for wages you pay during the first quarter, January through March.

2022 instructions ss

Form 941 instructions Instructions for form 941 ss internal revenue service download Instructions for form 941 ss internal revenue service 2021 941 Form IRS Form 941 for 2025 Where to mail Form 941 Instructions for form 941 ss internal revenue service 2022 Schedule B (Form 941)

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What records do I need for Form 941?

Records should include: Your employer identification number. Amounts and dates of all wage, annuity, and pension payments. Amounts of tips reported to you by your employees. Record of all allocated tips. The fair market value of in-kind wages paid.

What is an important point to remember about quarterly tax reporting on form 941?

Failure to file IRS Form 941 on time or underreporting your tax liability can result in IRS penalties, which can amount to 5% of the total tax amount due. You can be charged an additional 5% fee every month your return has not been submitted for up to 5 months.

Instructions for Form 941 -SS - Internal Revenue Service 2025

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See more Instructions for Form 941 -SS - Internal Revenue Service versions

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Got questions?

What information is reported on form 941?

Which of the following forms must be filed as the employers quarterly federal tax return?

How do I calculate payroll taxes for Form 941?

Where do you mail an IRS form 941?

When to file 941 quarterly report?

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What records do I need for Form 941?

What is an important point to remember about quarterly tax reporting on form 941?

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