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IRS Releases Draft Form 941 Series Instructions 2025

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The document provides detailed instructions for completing Form 941, the Employer's Quarterly Federal Tax Return, which is required for employers to report wages paid, tips received, and federal income tax withheld from employees. It outlines who must file, when to file, how to complete the form, and where to send it. The document also includes information on recent updates regarding social security and Medicare tax rates for 2023, credits available for qualified sick and family leave wages, and penalties for late payments or incorrect filings. Additionally, it explains the process for electronic filing and payment options.

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Click 'Get Form' to open the IRS Releases Draft Form 941 in our platform's editor.
Begin by entering your Employer Identification Number (EIN), name, and address in the designated fields at the top of the form. Ensure accuracy to avoid processing delays.
Check the appropriate box for the quarter you are reporting under 'Report for this Quarter of 2023'. This ensures that your submission aligns with the correct tax period.
Proceed to Part 1 and answer questions regarding wages, tips, and other compensation. Be thorough as these figures impact your tax liability.
In Part 2, indicate your deposit schedule and total tax liability for the quarter. This section is crucial for determining your payment obligations.
Complete Parts 3 through 5 by providing information about your business operations, any third-party designees, and signing where required.

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What is a 941 series tax form?

Employers use Form 941 to: Report federal income, social security, and Medicare taxes withheld from employees paychecks, and. Report the employers share of social security and Medicare taxes.

Is there a new 941 form for 2025?

The updated version of Form 941 for 2025 includes several changes to tax rates compared to the previous version businesses used for filing in the fourth quarter of 2024.

Where do I send the IRS form 941?

Mailing addresses for Forms 941 Mail return without payment Mail return with payment Internal Revenue Service PO Box 409101 Ogden, UT 84409 Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-21003 more rows Jul 17, 2025

Where can I download form 941?

Go to .irs.gov/Form941 for instructions and the latest information. Read the separate instructions before you complete Form 941. Type or print within the boxes.

What happens if I dont file Form 941?

The 941 late filing penalty applies if you dont file Form 941 by the due date. The penalty incurred will be the percentage of taxes that arent paid on time. Your business will incur a penalty of 5% of the total tax amount due.

2023 irs instructions

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Is form 941 the same as W-2?

If both an employer and a section 3504 authorized agent (or CPEO or other third-party payer) paid wages to an employee during a quarter, both the employer and the section 3504 authorized agent (or CPEO or other third-party payer, if applicable) should file Form 941 reporting the wages each entity paid to the employee

What do I need to file 941?

Youll need: Your Employer Identification Number (EIN) Your companys legal name and address. Number of employees compensated during the quarter. Employee wages paid in the quarter. Tips your employees reported to you. Federal income tax withheld. Group term life insurance premiums paid for employees.

What is form 941 series?

IRS Form 941, Employers Quarterly Federal Tax Return, is the federal tax form employers use to report income taxes, Social Security tax, and Medicare tax withheld from employees paychecks. Employers also use this form to pay their portion of Social Security and Medicare taxes.