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Who Needs to File W-3 Form? Every employer required to file a Form W-2 must file Form W-3. This translates to most employers in the U.S., as Form W-2 is required after paying an employee more than $600 in wages in a given year, whether or not the employer withholds income or taxes from an employees wages.
Social Security accepts laser printed Forms W-2/W-3 as well as the standard red drop-out ink forms. Both the laser forms and the red drop-out ink forms must comply with Internal Revenue Services Publication 1141 and require pre-approval from Social Security. Why You Should File Online?
You can print Forms W-2 on plain 8-1/2 by 11 paper.
To file W-2 and W-3 forms electronically, youll need to register for the Social Security Administrations business services online (BSO) platform. Once youre in, you have two options: Use fill-in forms to create W-2s for each of your employees; or. Upload wage files from your payroll or tax software.
Form 1098-C does not need to be printed in red-line forms per Form 1098-C Instructions. The SSA approved options for each form are as follows: W-3 SSA Copy A can be printed on blank paper with a laser printer or on pre-printed forms.

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You can create fill-in versions of Forms W-2 and W-3 for filing with SSA. You may also print out copies for filing with state or local governments, distribution to your employees, and for your records.
Who Needs to File W-3 Form? Every employer required to file a Form W-2 must file Form W-3. This translates to most employers in the U.S., as Form W-2 is required after paying an employee more than $600 in wages in a given year, whether or not the employer withholds income or taxes from an employees wages.

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