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Generally, employers are required to file Forms 941 quarterly. However, some small employers (those whose annual liability for Social Security, Medicare, and withheld federal income taxes is $1,000 or less for the year) may file Form 944 annually instead of Forms 941.
Agricultural employers (who deposit income tax withheld and Social Security and Medicare taxes on a semiweekly schedule) use this form to report their tax liability.
If an employer pays $150 or more in cash wages to a farmworker in a year, or if total wages to all farmworkers reach $2,500 or more, they must file Form 943. Unlike Form 941, Form 943 is filed annually to accommodate the seasonal nature of agricultural work.
Employers who paid wages to agricultural employees (farmworkers) that are subject to federal income tax withholding or Social Security and Medicare taxes must file a Form 943, Employers Annual Federal Tax Return for Agricultural Employees.
Its designed to be used in place or in addition to Form 941 for businesses that routinely pay farm workers. Form 943 is only used by companies that employ and pay farmworkers wages by cash, checks, or money orders. Non-cash wages are food and lodging, or payment for services other than farm work.
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Employers use Form 941 to: Report income taxes, Social Security tax, or Medicare tax withheld from employees paychecks. Pay the employers portion of Social Security or Medicare tax.
Form 943, Employers Annual Federal Tax Return for Agricultural Employees, is used by agricultural employers to report federal income tax, Social Security, and Medicare tax, as well as additional Medicare tax withheld from wages paid to agricultural employees or farm workers.

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