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This form is mandatory for every retail vendor engaged in the purchase, sale, or use of motor fuel or highway diesel motor fuel. It is particularly relevant for businesses operating service stations, wholesalers, and distributors who must report their inventory levels quarterly. For instance, a service station operator must file this form to account for all fuel sold and held at their location, while a wholesaler needs to report transfers from non-retail locations to ensure accurate tax reporting.
The filing of Form FT-943 is required on a quarterly basis, with specific deadlines depending on the reporting period. Each business location with a separate sales tax identification number must submit its own form. The deadlines are as follows: reports covering March to May are due by June 21; June to August by September 20; September to November by December 20; and December to February by March 20.
To submit Form FT-943, first obtain the fillable PDF template from DocHub or the New York State Tax Department's website. Complete all required sections accurately, ensuring that you include your business details and inventory data. After filling out the form, you can either print it out for mailing or submit it electronically if applicable. If mailing, send it to the NYS Tax Department at the designated address provided in the instructions.
It is important to note that this form does not replace sales tax returns; rather, it serves as an informational report. Businesses should maintain accurate records of their fuel purchases and sales throughout each quarter to facilitate correct reporting on this form. Additionally, any changes in business information should be updated promptly using appropriate forms like DTF-96 or DTF-95.
