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These are formal records of the academic achievements of the pupil, their skills, progress and abilities, and they need to be updated annually. Schools must also keep records of issues relating to the welfare of each child and to issues relating to child protection.
Districts must maintain high school transcripts permanently (19 Texas Administrative Code (TAC) 74.14(a)).
These records include but are not limited to grades, transcripts, class lists, student course schedules, health records (at the K-12 level), student financial information (at the postsecondary level), and student discipline files.
However, education records do not include any of the following: (1) records of educational personnel that are in the sole possession of the maker and not accessible to anyone other than a substitute; (2) records maintained by a law enforcement unit of an educational agency or institution for purposes of law enforcement
Access to Student Education Records Some examples of information that MAY NOT BE RELEASED without prior written consent of the student include: university ID number. Social Security number. birthdate.
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The Family Educational Rights and Privacy Act (FERPA) is a federal law that affords parents the right to have access to their childrens education records, the right to seek to have the records amended, and the right to have some control over the disclosure of personally identifiable information from the education
Personally identifiable information for education records is a FERPA term referring to identifiable information that is maintained in education records and includes direct identifiers, such as a students name or identification number, indirect identifiers, such as a students date of birth, or other information which
Records may be released without the students consent: (1) to school officials with a legitimate educational interest; (2) to other schools to which a student seeks or intends to enroll; (3) to education officials for audit and evaluation purposes; (4) to accrediting organizations; (5) to parties in connection with
What is not considered an educational record? The following are not considered educational records: personal files maintained by instructors or staff. files maintained by the Security Department.
Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing.

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