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Appendix M Personnel Records Request Form - College of ... 2026
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- Click ‘Get Form’ to open the Appendix M Personnel Records Request Form in the editor.
- In Part A, enter your name, including last, first, and middle names. Also, provide the date of your request and check the appropriate box indicating your employment status.
- Move to Part B and fill in your information as the requestor. Specify your position and campus. Select the applicable box that describes your relationship to the personnel file you are requesting.
- Clearly state the purpose of your request in the designated area. Ensure you certify that all provided information is accurate by signing and dating at the bottom of this section.
- In Part C, list all documents you are requesting copies of. Clearly write each document's name and indicate how many copies you need for each.
- Once completed, review all sections for accuracy before submitting through our platform for processing.
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Who should have access to employee personnel files?
Access to an employees personnel file should be restricted to those with supervision responsibilities for the specific employee and/or those with job duties that require access. Employees, upon written request, may review their personnel file or get a copy of the file.
Why would someone ask for their personnel file?
Employees considering legal action for wrongful termination, discrimination, or harassment may request their personnel file to gather evidence. The file may include important information such as complaint records, supervisor notes, or documentation of incidents that could support their claims.
How do I write a letter requesting a personnel file?
Dear (Name of Employer/Manager/HR): As per Cal. Labor Code Sections 1198.5, 226(b) and 432, please forward a copy of my personnel file, including any and all documents I signed which are in your possession and all my payroll records, within 21 business days of this request, as required by law. Thank you.
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People also ask
Can I ask my employer to see my file?
You should ask your employer to see your file. Employers must keep copies of your personnel records at the place where you report to work, or at least make the records available to you where you work within a reasonable time after you ask to see them.