About Form 1094-BInternal Revenue Service - IRS.gov-2026

Definition and Meaning of Form 1094-B

Form 1094-B is a transmittal form used by the Internal Revenue Service (IRS) to accompany Form 1095-B submissions. It serves as a summary page for the information returns made by entities providing minimal essential health coverage under the Affordable Care Act. This form plays a crucial role in reporting health coverage details to ensure compliance with tax regulations related to health insurance.

Key Elements of Form 1094-B

• Filer's Identification: Includes the name, Employer Identification Number (EIN), and contact information of the entity submitting the form.
• Number of Forms 1095-B: This field specifies the total number of Form 1095-B that the filer is submitting along with the 1094-B.
• Accuracy Declaration: There's a required declaration confirming that the submission is accurate to the best of the filer's knowledge, subject to penalties for perjury.

Purpose and Usage of Form 1094-B

How to Use Form 1094-B

Entities use Form 1094-B to transmit health coverage information returns to the IRS. This form ensures that the IRS receives a consolidated summary of 1095-B forms, which individually detail the health coverage each person received. It is important for demonstrating compliance with IRS health coverage reporting requirements.

Who Typically Uses Form 1094-B

• Self-insured Employers: Especially those with fewer than 50 full-time employees.
• Health Insurance Issuers: Providing minimum essential coverage to individuals.
• Governmental Units: Responsible for administering health coverage programs.

Steps to Complete Form 1094-B

1. Collect Required Information: Gather names, EINs, and contact details needed for the form.
2. Record the Number of 1095-B Forms: Count and verify the total number of 1095-B forms being submitted.
3. Fill Out Filer's Details: Enter all required identification details and affirm accuracy.
4. Declare under Penalty of Perjury: Ensure all information is accurate and sign the declaration.
5. Submit the Form with 1095-Bs: Transmit to the IRS by the due dates specified.

Obtaining Form 1094-B

Methods of Access

• Online from IRS.gov: Visit the IRS website to download the latest version of Form 1094-B.
• Physical Copies: Contact the IRS directly for a mailed paper version if electronic access is unavailable.

Key Deadlines

• Filing to IRS: Generally, Form 1094-B must be submitted by the end of February for mail submissions or by the end of March for electronic submissions.
• State-Specific Deadlines: Be aware that some states may have additional deadlines for state-level reporting.

Potential Consequences

• Financial Penalties: The IRS may impose fines for failing to file or for incorrect submissions.
• Increased Scrutiny: Non-compliance can lead to audits or additional scrutiny from the IRS.

Digital vs. Paper Version

Pros and Cons

• Digital Submission: Generally faster, allows for immediate correction of errors, and is environmentally friendly.
• Paper Submission: Necessary for those without internet access or preference for hard copies, though it can be slower and less convenient.

Compliance and Resources

• Consult IRS Publications: Refer to the most recent IRS guidelines for specific instructions on filling out and submitting Form 1094-B.
• Utilize IRS Helpline: For questions, the IRS provides resources and a helpline for additional support.

By understanding these elements of Form 1094-B, filers can ensure they meet their obligations efficiently and accurately.