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Smith College Cash Handling Policy

Smith College Cash Handling Policy 2025

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The Smith College Cash Handling Policy outlines procedures for the prompt deposit, safekeeping, and proper accounting of college funds. It applies to faculty, staff, and student organizations handling cash for various purposes. Key requirements include depositing funds within 24 hours, maintaining secure cash handling practices, obtaining Controller approval for departmental procedures, and ensuring checks are made payable to Smith College. Non-compliance may lead to disciplinary action.

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What is cash handling procedures?

No cash should be left unattended. Cash drawers should be transferred to and from cash registers via the count desk only. All cash must be stored in the safe. No cash should enter or exit the safe without being counted. Only one manager should have the key to the safe during a shift.

What are basic cash handling procedures?

What are cash handling procedures and how to handle them more effectively Have a written cash handling policy. Invest in new technology to protect your cash. Talk to your employees about theft. Examine all $20 bills and up. Store all large bills and excess cash underneath the cash drawer.

What are the proper procedures for securely handling cash and checks?

All cash, checks, and payment cards, should be kept in a locked/combination vault or safe, or, in a locked room in a locked drawer or file cabinet, during non-business hours. Access to areas where cash is stored should be limited to only those employees who need access, and have been designated to have access.

What is the basic cash handling policy?

As a daily procedure, available cash in hand must always be under lock and key. The cashier must always be available at the cash counter to safeguard the cash from any theft or fraud. No cash should be disbursed or received by the cashier without a formal voucher or document with acknowledgement given or taken.

What is the meaning of cash handling?

We outlined the Five Cash Handling and Control phases: Accept Cash and Checks. Prepare Deposits. Deposit Cash. Reconcile Deposits. Report Losses.

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What are the five principles of cash handling?

Stewardship. The careful and responsible management of something entrusted to ones care. Accountability. One person has sole responsibility for a fund. Separation of Duties. Physical Security. Reconciliation.

Smith College Cash Handling Policy 2025

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