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Should you keep copies of ID in personnel files?

If the employer chooses to make copies of documents, copies must be made and retained for all employees, regardless of the employees national origin or citizenship status, to avoid violating antidiscrimination laws.

Why are personnel files important?

Its important to keep personnel records because these documents provide a written history of everything thats happened over the duration of employment. For that reason, personnel records are needed to support actions like promotions, pay raises, and even disciplinary action.

What is personal files of employees?

A personnel file contains all the important information about an employees history in an organization such as their appraisals, qualifications, raises, promotions, and any disciplinary hearings they might have attended.

What is in a personnel file?

Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employees general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.

Should I 9 forms be kept in personnel files?

Employers who choose to keep paper copies of the documents their employees present may store them with the employees Form I-9 or with the employees records. However, USCIS recommends that employers keep Form I-9 separate from personnel records to facilitate an inspection request.

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