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Each letter should be: Direct. State your subject clearly in the email subject line or first sentence of the letter. ... Informative. Identify yourself as a constituent. ... Inquiring. ... Factual & Courteous. ... Constructive. ... Specific. ... Helpful. ... Appreciative.
Explore this article Writing Your Legislator. Address your legislator by his or her official title. Identify your issue. Make a compelling argument. Anticipate opposition. Ask your legislature to take action.
Use Proper Salutation. The address should read: Honorable Jim Smith, Address, City, State, Zip. Address state government officials as you would a business communication, indicating the recipient's title (Jim Smith, Director, Department of Agriculture, Street Address, City, State, Zip).
The best way to communicate in writing with your Members of Congress is by email. You can do so directly from our site by using our Action Center to find online contact information for your elected officials. Sending letters by regular mail is no longer effective, because they are subject to delays.
Correspondence. When sending a letter to a representative, address the envelope to "The Honorable," followed by the representative's full name and business address. For the salutation -- both in letters and in email -- use "Dear Mr./Mrs./Ms.," followed by the representative's last name.
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Choose three important points to focus on: \u2022 Flesh out the most persuasive points likely to gain support for your position. Address a new point in each paragraph. Writing three short letters to individual people is more effective than writing one long letter. Ensure your facts are accurate and credible.
Choose three important points to focus on: \u2022 Flesh out the most persuasive points likely to gain support for your position. Address a new point in each paragraph. Writing three short letters to individual people is more effective than writing one long letter. Ensure your facts are accurate and credible.
Correspondence. When sending a letter to a representative, address the envelope to "The Honorable," followed by the representative's full name and business address. For the salutation -- both in letters and in email -- use "Dear Mr./Mrs./Ms.," followed by the representative's last name.
Here are some important tips for your letter: Use letterhead. Verify the correct spelling of the legislator's name. Verify the correct title to use when addressing the legislator. Keep it short (one page maximum). Identify the issue. If the issue is a particular bill, verify the full name and bill number.
Be sure to include your name and address on both your letter and envelope.) Dear (Assembly Member / Senator) (last name) Be courteous and informative in your communication. State the purpose of the letter in the opening sentence and if you are referring to a bill, include the bill number, author and topic.

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