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Commonly Asked Questions about Employment-Related Legal Forms

New employees need to fill out a Form I-9 to verify employment eligibility as well as a W-4 for income tax. In states with an income tax, its necessary to fill out a second W-4.
Use Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must properly complete Form I-9 for every individual they hire for employment in the United States. This includes citizens and noncitizens.
W-9 forms. The difference between Form W-4 and Form W-9 is that Form W-4 is for employees and Form W-9 is for vendors, independent contractors, freelancers and other individuals who receive non-employee compensation from a company.
Form I-9 is a document used to verify a W-2 employees identity and confirm their legal authorization to work in the US. Under the federal Immigration Reform and Control Act of 1986, employers cannot legally hire a W-2 employee in the US without using Form I-9.
Types of proof of employment Other documents that employees may be able to use to support proof of their employment include: Official pay stubs. Bank statements. Tax returns from the previous two years.
Form I-9, Employment Eligibility Verification PDF. Form W-4, Employees Withholding Certificate. Form W-4P, Withholding Certificate for Pension or Annuity Payments. Form W-9, Request for Taxpayer Identification Number and Certification.
I-9 form. Along with the proof of identification documents, employees must fill out an I-9 form to verify their employment eligibility. After the employee turns in the I-9 form, you must keep it on file, stored separately from other employee documents.
Youd love to let them hit the ground running, but, first, you must complete some critical paperwork. Be certain you understand the difference between two mandatory forms: the I-9 for work authorization and the W-4 to establish tax withholding. Theyre very different forms that serve very different functions.