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A good RFI should include questions and parameters to help suppliers respond with basic yet relevant information. The RFI response should give buyers enough detail to shortlist potential suppliers and proceed with vendor selection as part of an intelligent procurement process.
An RFI may be used for any reason during the initial information-gathering phase of a construction project, before quoting has even commenced, and right up to the final phases of construction, in which contractors and subcontractors may need final queries answered regarding materials, building specifications and more.
Keep RFI responses brief but informative. Typically, one page (or less) should be enough to address each topic. Of course, there are always exceptions depending on just how much detail the prospect is seeking.
RFIs are typically set in a standard format, prompting vendors to execute a similar structure with their RFI responses. The RFI response will typically include the following information: A summary of your companys capabilities and experience in performing work similar to that described in the RFI.
Steps for a great RFI Process: Respond: Repurpose past responses and tailor content. Collect Expertise: Assign technical questions to your companys subject matter experts to ensure accuracy. Review and Revise: Review RFI for consistency, tone of voice. Proofread for grammatical and spelling errors.
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People also ask

How to write a request for information Basic request details. The top section of the RFI may include basic details about the request. Statement of purpose. You can begin the body section by including a one-paragraph overview of the information you seek from the company. Project summary. Company background. Response section.
Here are five steps you can use to write your own request for information: Basic request details. The top section of the RFI may include basic details about the request. Statement of purpose. Project summary. Company background. Response section.
How to create an RFI document Create a statement of need. Before doing anything else, youll need to fill out the statement of need in your RFI document. Add your company information. Include important project details. Attach a response section.

request for information response template