Petty cash request form template 2025

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  1. Click ‘Get Form’ to open the petty cash request form template in our platform's editor.
  2. Begin by entering the 'Payee Name', ensuring you include the full legal name with middle initial. Next, fill in the 'Address', 'City, State, ZIP', and 'Phone Number' fields accurately.
  3. Input the 'Date' of your request and specify the 'Requested Payment Date' to indicate when you need the funds.
  4. In the 'BANNER FOAP' section, provide a complete breakdown of Fund, Org, Account, and Program. If multiple FOAPs are needed, list each one separately along with its corresponding amount.
  5. For each item requested, fill in the 'Quantity', 'Description', and 'Unit Price'. Ensure that all necessary documentation and receipts are attached to support your request.
  6. Complete the sections for 'Requestor Name' and ensure that an approver fills in their name, signature, and date at the bottom of the form.

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How to Fill out a Petty Cash Voucher? Get the voucher: Get a petty cash voucher form from your finance department or download it from your companys intranet. Enter the date: Write the transaction date at the top of the voucher. Fill in your name: Write your name and department to identify who is submitting the voucher.
A petty cash voucher is a form or document that reflects the amount and the reason for petty cash disbursement. The custodian is required to prepare a voucher for each disbursement and attach any source documents for expenses to the voucher, such as invoices and receipts.
Elements of a Cash Voucher Format The total amount of the payment. Specify if payment is in cash or through a bank cheque. Information about the person or entity receiving the payment. Details of the individual authorizing the payment.
Petty Cash is a method of facilitating payment of small amounts of the purchase of minor office supplies items and small expenses payments such as carfares. This method of payment is used when it is impractical to have a check written.
Information Required for Petty Cash Vouchers Date This is the date that the cash was taken out. Voucher Number If you have a few cash transactions, it may make it easier to track them by using a numerical sequence. Description Give a complete description of the moneys intended purpose.
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At a minimum, your petty cash sheet should include: Date: Record the date of each transaction. Description: Describe what the expense was for. Amount: Log the exact amount spent. Received By: Add a column to note who received the cash. Balance: Track how much cash remains in the petty cash fund.
To grasp how to fill out a cash voucher, pick the date, mention the name of the person to whom it is paid, the amount in figures and words, the purpose, and get the proper authorization.
Type of event: Detail what type of event this is, such as a club meeting, an event your club is hosting, etc. Purpose of Cash Request: Explain how the petty cash will be used.

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