Definition and Purpose of DA Form 4713
DA Form 4713, known as the Army Community Service (ACS) Volunteer Daily Time Record, is critical in tracking volunteer hours within the Army Community Service framework. This form enables accurate recording and management of volunteer time contributions, which are essential for both individual recognition and organizational planning. Volunteers fill out this form regularly to ensure their service time is documented. This documentation plays a vital role in assessing the impact of volunteer efforts and aids in organizational decision-making regarding resource allocation and volunteer management.
How to Use the DA Form 4713
Filling out the DA Form 4713 involves several detailed steps that volunteers need to follow accurately. Each section of the form covers specific data points, such as the date of service, task description, and total hours worked. Volunteers should be meticulous in noting the start and end times of their service to ensure precise hour tracking. It is important to check the format for entering dates and times, as any inconsistencies could result in inaccurate tracking and potentially affect the volunteer's recorded contributions.
Steps to Complete the DA Form 4713
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Fill in Personal Information: Begin by entering your full name, identification number, and contact information. Ensure accuracy to avoid any identification errors.
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Record Service Details: Note the date and specific type of service rendered. It is crucial to include a brief description of the tasks performed.
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Track Hours: Log the start and end times carefully. Cross-check for any overlaps or missed entries to maintain accurate reporting.
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Obtain Signatures: The form requires validation through signatures from the volunteer and a supervisor. Ensure both parties sign to authenticate the volunteer hours.
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Submit the Form: Once complete, the form should be submitted to the relevant department as per guidelines provided by the ACS.
Who Typically Uses the DA Form 4713
The primary users of DA Form 4713 are volunteers affiliated with Army Community Service programs. These individuals contribute their time and skills to assist with various activities and projects that support service members and their families. Additionally, program managers and supervisors utilize this form to oversee volunteer contributions and ensure that all hours are accurately recorded and reported. The form's standardized format helps streamline the volunteer management process, making it an indispensable tool within the community service framework.
Key Elements of the DA Form 4713
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Volunteer Information Section: This includes essential details such as name and contact information.
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Service Record Entries: Spaces to include each session's date, task description, start and end times, and the total hours worked.
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Approval Signatures: Lines designated for volunteer and supervisory endorsements to confirm recorded hours and task completion.
Understanding these key sections is essential for the correct completion and usage of the form.
Legal Use of the DA Form 4713
Utilizing DA Form 4713 correctly ensures compliance with the Army's regulations regarding volunteer management. The form serves as a legal document that substantiates the volunteer's time, aligning with organizational and federal guidelines. Accurate use of the form ensures recognition and potential eligibility for rewards or certifications. It also aids in policy compliance by providing a transparent record of volunteer activity that can be audited if necessary.
Important Terms Related to DA Form 4713
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ACS (Army Community Service): The branch of the Army providing various support services including volunteer opportunities.
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Volunteer Supervisor: The individual responsible for overseeing and validating a volunteer's work hours.
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Time Record Keeping: The systematic approach for tracking and managing logged volunteer hours on the DA Form 4713.
Recognizing and understanding these terms helps volunteers and staff effectively navigate the responsibilities and requirements associated with the form.
Examples of Using the DA Form 4713
Volunteers in Army Community Service may be involved in several activities such as assisting with family events, participating in community outreach, or contributing to office administrative tasks. Each activity requires its hours to be logged independently on the DA Form 4713. For instance, a volunteer who helps organize a family day event would list this task distinctly, documenting the specific date and hours worked. This comprehensive logging ensures that both routine and special event contributions are recorded accurately for future reference.
