Sample Complaint Letter TemplateUSAGov 2025

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Consider introducing your letter of complaint with I would like to file a complaint, or something of that nature. This will ensure that the reader processes the rest of the letter in the way you intend them to. Also, dont forget to write your contact details on top.
Include all the relevant information in your letter such as where the treatment took place and the date or dates of the incident(s). If possible, include the name, date of birth and NHS number of the person affected. Compile a list of the questions you want answered.
Information To Include in Your Letter Give the basics. Tell your story. Explain how you want to resolve the problem. Describe your next steps. Send your complaint letter. [Your Mailing Address] [Your City, State, Zip Code] [Your email address]
Tips for writing a successful complaint letter Structure. Address the letter to a real person. Be honest and straightforward. Maintain a firm but respectful tone, and avoid aggressive, accusing language. Include your contact information. Tell them what you want. Do not threaten action. Keep copies and records.
In 2022-23, the most common recorded complaint was related to communications with a total of 30,384 complaints in 2022-23. The amount of complaints relating to communications has decreased by 7.3% compared to 2021-22, however it is still the most common complaint received by the NHS.
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How to write a compensation letter Provide the date and recipients contact information. Include a formal salutation. Write an introductory statement. Create a list of compensation items. Give the date the compensation becomes available. Explain the exceptions and additional compensation details. Close the letter.
Formal complaint about [name of service provider] say when this was [give the date or dates when the problem occurred]. My complaint is that [list what you think went wrong or wasnt done properly. Be as clear as you can. It can help to make it short and to the point].
In the first paragraph of your letter, you should clearly set out your reasons for writing and state that it is an official complaint against the NHS. Here, you should also provide your full name, date of birth, and NHS number (if you know it) so that the NHS can find and access your medical records.

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