CREDIT CARD AUTHORIZATION FORM Company: Booking 2026

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  1. Click ‘Get Form’ to open it in the editor.
  2. Begin by entering your Booking Reference and Consultant's name at the top of the form.
  3. In the 'I, the undersigned (Print Name)' section, clearly print your name as the cardholder.
  4. Select your credit card type by checking one of the options: MASTERCARD, VISA, DISCOVER, or AMERICAN EXPRESS.
  5. Fill in your credit card number and expiration date in the designated fields.
  6. Specify the total amount you authorize Swain Tours to charge, including any insurance costs if applicable.
  7. Complete your billing address ensuring it matches your cardholder information. Include city, state, and ZIP code.
  8. Review and acknowledge the cancellation charges and terms by signing and dating where indicated.
  9. Finally, submit this form along with a photocopy of your credit card and ID page of all travelers' passports as instructed.

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**Definition:**Credit card authorization is an approval from a card issuer, usually through a credit card processor, that the customer has sufficient funds to cover the cost of the transaction.
A credit card authorization form is a document, signed by a cardholder, that grants a merchant permission to charge their credit card for recurring payments during a period of time as written in that document.
The credit card authorization process allows the hotel to verify the validity of an alternative card presented by the guest. This ensures the card is functional and has enough credit to cover the stay (room rate and any incidentals).
A credit card authorization form is a document that, when filled out and signed by a customer, gives a merchant permission to charge their credit card. That way, if the customer illegitimately disputes a transaction, the merchant has evidence on file to help them fight the chargeback.
Credit card authorization forms are a best practice for merchants. While its not legally required, It is highly recommended to ensure both you and your client are aware of how charges will be processed for future transactions.
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While helping guests retrieve lost items is an excellent way to provide top-notch service, requesting credit card details over unsecured channels is not advisable. This practice exposes hotels to risks under GDPR and PCI DSS while damaging guest trust.
The payment information recorded on an authorization form is sensitive and must be handled in a PCI-compliant manner to prevent cardholder details from being stolen.
CC authorization is needed because hotels require permission to charge a card that is not physically present and to prevent any future chargebacks by the cardholder. For businesses, particularly those handling a high volume of transactions, managing credit card authorizations can be a docHub administrative task.

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