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Call a special meeting when you want to change the board of directors before the term has ended. Give all shareholders notice of the meeting. The notice must include the place at which the meeting will be held, the time and date of the meeting, and the purpose for which you called the meeting.
What is a Federal Annual Return? A Federal Annual Return (Form 22) is a mandatory filing requirement by all active corporations incorporated, amalgamated or continued with the federal government through Corporations Canada.
It is important to contact the Canada Revenue Agency to update the corporations current information. This can be completed through my business account. If you dont have my business account established, you can call CRA and provide the updated information over the telephone at 1-800-959-5525.
Every corporation registered under the Ontario Business Corporations Act is required by law to have a board of directors and it is customary for them to have at least one officer (whether they be a President, a Secretary, or a Chief Executive).
When an Ontario corporation wants to remove a director from the board or add a new director to the board, Form 1 called Notice of Change by an Ontario Corporation needs to be filed with the Ministry of Government Services. It is important that Form 1 be filed within 15 days of the change.
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Removal of directors and officers is resolved by a vote of shareholders in a special meeting, by majority vote of the shareholders. Alternatively, a shareholders resolution, documenting in writing the decision made by shareholders, must be signed and placed in the corporations minute book.
Notice of Change of Directors. Following the election, removal or resignation of a new director, the corporation is required to notify the appropriate government department or authority of such change by filing the applicable government form together with the prescribed government fee.
Whenever an Ontario corporation changes its office address or its officer and/or director information, it is mandatory under the Corporations Information Act to complete and file with the MGS an Initial Return/Notice of Change within 15 days after the change.

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