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As stated above, the FMCSA requires these reports to be retained for 14 months. Even if you are not expecting a FMCSA audit in the near future, do not put off getting organized and implementing an effective Vehicle Maintenance Filing System.
byJonathan Davis on January 17, 2022. Maintenance documentation is any record containing information that you might need to complete maintenance tasks and inspections. It tells you what you have, shows you how to maintain it, and has records of all your past work.
Most garages keep records of vehicle service histories either online or using paper copies. Youll usually need to prove that youre the cars owner to get this information and the garage might also request to see your vehicles log book (V5C).
Preventive maintenance is designed to minimize the risk of breakdowns and increase vehicle uptime. Some common examples of preventive maintenance include oil changes, checking spark plugs, examining hoses and filters, as well as careful inspection of a vehicles chassis, brakes and overall engine health.
49 CFR 396 - INSPECTION, REPAIR, AND MAINTENANCE - Content Details - CFR-2011-title49-vol5-part396.
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Records maintenance and use means any activity involving location of records of a Federal agency; storage, retrieval, and handling of records kept at office file locations by or for a Federal agency; processing of mail by a Federal agency; or selection and utilization of equipment and supplies associated with records
Things to Include in a Maintenance Report Category. Maintenance managers and engineers should always assign a category to each maintenance activity. Location. Date and Time. Description. Pictures. Signature. Assists in Maintaining Reliability. Improves Maintenance Planning.
Maintenance record, as name suggests, is a document that includes information regarding each repair and maintenance work that is done on asset or equipment. In simple words, it keeps tracks of assets failures and repairs. It is one of best way to maintain health and safety management.

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