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Publication 1141 (Rev. August 2022). General Rules and Specifications for Substitute Forms W-2 and W-3

Publication 1141 (Rev. August 2022). General Rules and Specifications for Substitute Forms W-2 and W-3-2025

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The document outlines the IRS Revenue Procedure 2022-30, which details the requirements for preparing and using substitute Forms W-2 and W-3 for the 2022 tax year. It specifies general rules, specifications for red-ink and black-and-white forms, filing procedures, and additional instructions for employers regarding electronic delivery and employee copies. The document emphasizes compliance with IRS standards to ensure proper processing of wage and tax statements.

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

Do 1099s have to be printed on perforated paper?

Payer 1099 Copies are for record purposes only. These can be printed on plain paper or the four-part perforated paper. For more information refer to the Aatrix Paper specifications.

Are handwritten W2 forms legal?

Preparing Form W-2 Entries are read by machine. Handwritten, script, or italicized fonts are discouraged. Entries made in other than black ink cant be read.

Can I print on perforated paper?

Perforated paper is a handy option for projects that require separate pieces from one sheet of paper. Simply select a suitable perforated layout, design your project, and print using your printer or copier. Its great for printing tickets and business cards.

Do W-2 need to be printed on perforated paper?

You can print W-2 forms on either plain or blank perforated paper both are acceptable to the agency: When you print on plain 8-1/2 by 11 paper, the employees address is visible through a single-window, standard No. 10 business envelope (4-1/8 by 9-1/2, left-aligned window).

What is the substitute form for W-2?

If you cannot get a W-2 from your employer, you can file Form 4852 Substitute for Form W-2, Wage and Tax Statement. TaxAct does not provide Form 4852, so youll need to print a hard copy of your return, attach Form 4852, and mail it to the IRS.

Who is required to file W-2s electronically in 2022?

Employers filing 10 or more information returns, including Forms W-2, must file electronically unless granted a waiver by the IRS. All employers are encouraged to file Forms W-2 electronically. For more information on electronic filing, refer to the General Instructions for Forms W-2 and W-3 and Topic no.

What are the laws regarding W-2 forms?

Federal law requires employers to send all employees whom they paid any form of remuneration, including non-cash payments, of $600 or more for the year a W-2 Form. (This is different than a 1099 form, which goes to workers classified as independent contractors.)

Can you print W-2 forms on plain paper?

You can print Forms W-2 on plain 8-1/2 by 11 paper.

Publication 1141 (Rev. August 2022). General Rules and Specifications for Substitute Forms W-2 and W-3-2025

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