Publication 1141 (Rev. August 2022). General Rules and Specifications for Substitute Forms W-2 and W-3: Fill out & sign online

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Do w2s have to be on perforated paper?

The IRS requires the use of perforated paper for any Employee Copy W-2 thats printed on plain paper. You must print these blank paper W-2 forms using black ink. Blank perforated paper provides a professional look and guarantees that forms are easily separable by your employees.

Can a W-2 be hand written?

Preparing Form W-2 Type all entries using black ink and, if possible, in a 12-point Courier font. Entries are read by machine. Handwritten, script, or italicized fonts and entries made in other than black ink cant be read. Make all dollar entries without the dollar sign and comma but with the decimal point (00000.00).

Does IRS accept W-2 on plain paper?

Forms must be printed on 8.5 x 11-inch single-sheet paper only. There must be two Forms W-2 (Copy A) printed on a page.

How do I file my W-2 and W-3 online?

You may file Forms W-2 and W-3 electronically on the SSAs Employer W-2 Filing Instructions and Information web page, which is also accessible at .socialsecurity.gov/employer. You can create fill-in versions of Forms W-2 and W-3 for filing with SSA.

What is a substitute Form W-2?

Form 4852 serves as a substitute for Form W-2, Form W-2c, and Form 1099-R, and is completed by taxpayers or their representatives when: Their employer or payer does not give them a Form W-2 or Form 1099-R. An employer or payer has issued an incorrect Form W-2 or Form 1099-R.

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