Federal form 941 for 2025

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What is IRS Form 941? IRS Form 941 more commonly known as the Employers Quarterly Federal Tax Return is the form your business uses to report income taxes and payroll taxes withheld from your employees wages. It also provides space to calculate and report Social Security and Medicare taxes. What Is Tax Form 941, And Who Needs To File It? | CO uschamber.com tax-form-941-explained uschamber.com tax-form-941-explained
So, Form 1040-ES needs to be filed when you do not have an employer withholding these taxes from you. In contrast, Form 941 is the form that shows the IRS how much tax you, as an employer, withheld from each employees paycheck.
Youre required to file a separate Form 941 for each quarter (first quarter - January through March, second quarter - April through June, third quarter - July through September, fourth quarter - October through December). Form 941 is generally due by the last day of the month following the end of the quarter.
The failure to file 941 penalty is determined on how late you file your return and the amount of unpaid tax as of the original payment due date. The business will incur a penalty of 5% of the total tax amount due or part of a month that a tax return is late. The penalty will max up to 25% of the unpaid taxes.
In general, employers who withhold federal income tax, social security or Medicare taxes must file Form 941, Employers Quarterly Federal Tax Return, each quarter. This includes withholding on sick pay and supplemental unemployment benefits.
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Even LLCs with no employees or those who havent paid wages during the quarter are required by the IRS to report zero taxes on Form 941.
Employers use Form 941 to: Report income taxes, Social Security tax, or Medicare tax withheld from employees paychecks. Pay the employers portion of Social Security or Medicare tax.
Form 941, Employers Quarterly Federal Tax Return, reports wage withholding to the IRS for income taxes, the employees share of Social Security and Medicare (FICA) taxes, and the employers share of FICA. IRS Form 941: 2025 Guide Filing Instructions - Paychex paychex.com articles payroll-taxes for paychex.com articles payroll-taxes for
Generally, you must file Form 941, Employers Quarterly Federal Tax Return or Form 944, Employers Annual Federal Tax Return to report wages youve paid and tips your employees have reported to you, as well as employment taxes (federal income tax withheld, Social Security and Medicare taxes withheld, and your share of

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