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Commonly Asked Questions about Security Deposit Deductions

Security deposits are typically listed under current assets if theyre expected to be returned within a year. If they will be held for more than a year, they might be listed under long-term assets.
The state has implemented Assembly Bill 12, which limits a security deposit to one months rent for all but the smallest of landlords, beginning July 1. The days of needing to save two to three months worth of rent for a security deposit are largely over in California.
A deposit with your landlord is an asset, not an expense. Create an Other Assets category in your chart of accounts called Lease Deposit and assign that category to the payment made to the landlord.
A pencil, hand, or book should be held next to holes or scratches in the wall so that the size can be easily identified. Filling in nail holes and painting are not valid deduction (unless inherent in the cost of repairs, such as replacing a wall destroyed by tenant).
If you keep part or all of the security deposit, that amount should be reported as rental income on the date it was withheld. The amount withheld, once used to pay for the repairs or other damage caused by the tenant, should then be reported as an expense in your Schedule E under the appropriate category.
It follows the accounting principle; the deposit is a current liability that is debited and sales revenue credited. A customer deposit could also be the amount of money deposited in a bank. Since there are no cash earnings, the money is debit to the bank and credit to the customers deposit account.
How to Record a Security Deposit in QuickBooks? Step 1: Set Up a Liability Account for Security Deposits. Step 2: Record the Security Deposit as a Liability. Step 3: Record the Security Deposit as an Income. Step 4: Create a Memorized Transaction for Future Security Deposits.