Colorado Employment Law Forms

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Commonly Asked Questions about Colorado Employment Law Forms

How long does an employer have to keep employee records in Colorado?

(4.5) An employer shall retain records reflecting the information contained in an employees itemized pay statement as described in subsection (4) of this section for a period of at least three years after the wages or compensation were due.

What records must an employer keep with regard to its employees?

Government Code section 12946 requires that employers maintain and preserve any and all applications, personnel, membership, or employment referral records and files for a minimum period of four years after the records and files are initially created or received, or for employers to fail to retain personnel files of

What forms do I need to hire an employee in Colorado?

Employers are required to submit their EIN and address, as well as the new hires full name, mailing address, Social Security Number, date of birth, and date of hire. Employers can visit the State Directory of New Hires website for more information. New employees can also be reported on the website, or with a W-4.

What is the law for employment records in Colorado?

Every employer shall, at least annually, upon the request of an employee, permit that employee to inspect and obtain a copy of any part of his or her own personnel file or files at the employers office and at a time convenient to both the employer and the employee.

What can a previous employer disclose in Colorado?

Any employer who provides information about a current or former employees job history or job performance to a prospective employer upon request is immune from civil liability for the disclosure or any consequences of the disclosure. Job performance means: a. The suitability of the employee for reemployment.

What notices or forms must employers provide to terminating employees in Colorado?

The Colorado Separation Notice is a state-mandated form the employer sends to the employee upon termination. The purpose of the separation notice is to inform the employee about unemployment benefits in Colorado, including who qualifies and how to apply.