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If you plan on conducting a for-profit business through a sole proprietorship or general partnership under any name other than your own, you are required by law to file a Business Certificate (also called a Certificate of Assumed Name).
In New York, a Certificate of Authority is issued by the New York Tax Department and contains your sales tax ID. With that certificate, your business is granted the right to collect sales tax and issue and accept most New York State sales tax exemption certificates.
To legally operate as a foreign corporation in New York, you must obtain a Certificate of Authority from the New York Department of State. Understanding New Yorks business tax structure, including corporate, sales, and franchise taxes, is vital.
One newspaper must be printed daily and the other printed weekly. The newspapers must be designated by the county clerk of the county in which the LLC has designated as its office location as stated in the application for authority. Publication must be done in New York State.
If your partner is working with a majority of your clients in her home state, then you will probably need to register for a foreign qualification in California.
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The New York Secretary of State Business Entity Database is free to use and stores all information about registered entities, such as limited liability companies, corporations, and limited liability partnerships. It also has assumed name filings.
A New York Foreign LLC is a limited liability company that does business in New York but was formed in another state or jurisdiction. When a foreign LLC wants to do business in New York, it needs to submit an Application for Authority to the Department of State and pay $250 in filing fees.
Foreign corporations and limited liability companies seeking to conduct business in New York must file a Certificate of Authority with the New York Secretary of State. [4] A corporation may use the form provided by the N.Y. Secretary of State or they can prepare a form containing all of the required information.

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