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Cell Phone Reimbursement Request form 2025

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The document outlines the process for employees to request cell phone reimbursement at Linfield, detailing the tiers of monthly allowances based on usage levels (Tier 1: $30, Tier 2: $45, Tier 3: $70). It specifies that reimbursements cannot exceed actual charges and requires submission of a recent cell phone bill. Employees must register their phones with the college's emergency notification system and renew their requests annually by June 1st. Approval from supervisors and vice presidents is also required.

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Click ‘Get Form’ to open the Cell Phone Reimbursement Request form in our editor.
Begin by entering your Employee Name, Date, Position Title, Linfield ID #, and Department in the designated fields. This information is essential for processing your request.
Specify the Fiscal Year and your Cell Phone #. Ensure that these details are accurate to avoid any delays in reimbursement.
Select the appropriate GL # to be charged based on your department's guidelines.
Review the allowance tiers provided: Tier 1 ($30/month), Tier 2 ($45/month), and Tier 3 ($70/month). Choose the tier that reflects your cell phone usage for business purposes.
Attach a recent cell phone bill to verify that your reimbursement request does not exceed your actual monthly charges. Use our platform’s attachment feature for convenience.
Ensure you register your cell phone with the college’s emergency notification system as required.
Finally, obtain Supervisor Approval and Vice President Approval by having them sign and date the form before submission.

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What states require employers to pay for cell phones?

Although theres no federal law related to cell phone stipends, states such as California, Illinois, Iowa, Massachusetts, Minnesota, Montana, New Hampshire, New York, Pennsylvania, and the District of Columbia all require employers to reimburse workers for business expenses, including cell phone device usage.

What is the IRS rule for expense reimbursement?

To receive reimbursements under the reimbursement arrangement, employees must submit expense reports with any necessary receipts to the employer within 30 days after returning from a business trip or incurring a travel or entertainment expense, but no later than 60 days after incurring the expense.

What guidance does the IRS issue on the tax treatment of cell phones?

The Notice provides that when an employer provides an employee with a cell phone primarily for noncompensatory business reasons, the business and personal use of the cell phone is generally nontaxable to the employee. The IRS will not require recordkeeping of business use in order to receive this tax-free treatment.

What are IRS regulations on cell phone reimbursement?

The notice provides that when an employer provides an employee with a cell phone primarily for noncompensatory business reasons, generally the business and personal use of the cell phone is nontaxable to the employee. The IRS will not require recordkeeping of business use in order to receive this tax-free treatment.

When should a company pay for your cell phone?

Employees should receive a cell phone reimbursement stipend any time they are required by their employer to use a personal mobile device for work tasks. This could include making calls to clients, using cell phones for email and other written communication, or any number of other uses.

Is cell phone reimbursement taxable by the IRS?

Keep in mind that a cell phone exclusive stipend will be nontaxable, and a work equipment allowance will include some taxable items, like a computer monitor.

What is the policy for cell phone reimbursement?

You are entitled to a reimbursement that reflects a reasonable percentage of the actual cost of your cell phone bill. You are entitled to a partial payment of your cell phone expenses, even if your job did not require you to spend more than you ordinarily would have for your cell phone use.

Cell Phone Reimbursement Request form 2025

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How to use or fill out Cell Phone Reimbursement Request form with DocHub

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Got questions?

What states require employers to pay for cell phones?

What is the IRS rule for expense reimbursement?

What guidance does the IRS issue on the tax treatment of cell phones?

What are IRS regulations on cell phone reimbursement?

When should a company pay for your cell phone?

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People also ask

Is cell phone reimbursement taxable by the IRS?

What is the policy for cell phone reimbursement?

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Cell Phone Reimbursement Request form 2025

Here's how it works

How to use or fill out Cell Phone Reimbursement Request form with DocHub

Complete this form in 5 minutes or less

Got questions?

What states require employers to pay for cell phones?

What is the IRS rule for expense reimbursement?

What guidance does the IRS issue on the tax treatment of cell phones?

What are IRS regulations on cell phone reimbursement?

When should a company pay for your cell phone?

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People also ask

Is cell phone reimbursement taxable by the IRS?

What is the policy for cell phone reimbursement?

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