Home
Forms Library
Subject access request template

Form subject access request 2025

subject access request template Preview on Page 1

See details

4.8 out of 5

135 votes

The document is a Subject Access Request (SAR) form from the Ministry of Defence (MoD) designed for individuals to request personal information about themselves or on behalf of someone else. It outlines the necessary steps, including providing personal details, proof of identity, and consent requirements. The form emphasizes compliance with the Data Protection Act 2018 and specifies where to send requests based on the individual's service category.

Here's how it works

01. Edit your subject access request template online

Type text, add images, blackout confidential details, add comments, highlights and more.

02. Sign it in a few clicks

Draw your signature, type it, upload its image, or use your mobile device as a signature pad.

03. Share your form with others

Send it via email, link, or fax. You can also download it, export it or print it out.

How to use or fill out form subject access request with our platform

Ease of Setup

DocHub User Ratings on G2

Ease of Use

DocHub User Ratings on G2

Click ‘Get Form’ to open the Subject Access Request form in the editor.
Begin by filling out Part 1, which includes your personal details. Ensure you complete all fields in BLOCK CAPITAL LETTERS using black ink.
If you are acting on behalf of someone else, complete Part 2 with your details and explain your relationship to the data subject.
In Part 3, clearly state the information you require, including relevant dates. The more specific you are, the easier it will be for us to locate your data.
For verification in Part 4, provide acceptable identification documents as listed. Make sure to sign and date the declaration at the end of this section.
Finally, review Part 7 to ensure all necessary information and documentation is included before submitting your request as directed in Part 5.

Start using our platform today for free to streamline your document editing and form completion!

See more form subject access request versions

We've got more versions of the form subject access request form. Select the right form subject access request version from the list and start editing it straight away!

Versions	Form popularity	Fillable & printable
2018	4.8 Satisfied (135 Votes)
2015	4.4 Satisfied (495 Votes)
2013	3.9 Satisfied (32 Votes)

be ready to get more

Complete this form in 5 minutes or less

Get form

Got questions?

We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

What is an example of a SAR letter?

Dear Sir/Madam, SAR Subject Access Request. Please supply the personal data you hold about **childs name**, which I am entitled to receive under the 1998 Data Protection Act. This is to include all records; copies of all e-mails, faxes, letters, copies of all telephone messages, copies of all internal memos.

What is the difference between DSR and DSAR?

In short, DSRs simply request information. DSARs require an organization to turn over information collected, along with certain details about the collection and sharing of the information. DSARs might be considered a subset of DSRs. In addition to access, DSRs may request other action.

What is a subject access request form?

Individuals have the right to access and receive a copy of their personal data, and other supplementary information. This is commonly referred to as a subject access request or SAR. Individuals can make SARs verbally or in writing, including via social media.

Why do people request SARs?

You have a legal right to ask for a copy of the personal information a health or care organisation holds on you. Asking for this information is known as making a Subject Access Request (SAR). You do not need to explain why you want the information, and in most cases the information is free of charge.

What format should a subject access request be in?

Individuals can make a SAR in any format. They could make a verbal request, or a written request via a letter, text, or email. Once an individual has made a request, you cannot ask them to change the format they made the request in.

Does a data subject access request have to be in writing?

Does an access request have to be made in writing? The GDPR does not set out any particular method for making a valid access request, therefore a request may be made by an individual in writing or verbally.

What format should copies of personal data be provided?

You should provide the personal data in a format that is: structured; commonly used; and. machine-readable.

What does a subject access request look like?

We suggest you include the following information in a SAR: a subject line or header that says subject access request; the date youre making the request; your name (and any other names where relevant, eg your name before you were married);

Form subject access request 2025

Here's how it works

How to use or fill out form subject access request with our platform