Purchasing Standards and Procedures 2025

1. Click ‘Get Form’ to open the Purchasing Standards and Procedures document in the editor.
2. Begin by reviewing the 'Purpose' section (17.01) to understand the objectives of these standards, ensuring you align your purchases with municipal goals.
3. Move to 'Policies' (17.02) where you can find guidelines aimed at maximizing economy and providing equal opportunities for vendors. Familiarize yourself with these policies before proceeding.
4. In 'Purchase Authority' (17.03), identify who holds purchasing responsibilities within your department. Ensure that any delegated authority is clearly documented.
5. For 'Purchase Orders' (17.04), complete the purchase order requisition form accurately, including vendor details and estimated prices, then submit it for approval as outlined.
6. Check the 'Vendor Payments' section (17.06) to ensure all received items are documented correctly, including quantities and conditions upon delivery.
7. Finally, review sections on 'Joint Purchasing' (17.08) and 'Capital Assets' (17.09) to understand collaborative purchasing options and asset management requirements.

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