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Reasonable accommodation denial letter sample 2025

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The document is a closeout letter from the Social Security Administration to an employee regarding the denial of their request for reasonable accommodation due to a disability. It outlines the reasons for the denial, including insufficient medical documentation, lack of necessity for the requested accommodation, and potential undue hardship on the agency. The letter also provides information on how to request reconsideration and file an Equal Employment Opportunity complaint if the employee feels discriminated against.

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Click ‘Get Form’ to open the reasonable accommodation denial letter sample in the editor.
Begin by entering the date at the top of the letter. This is crucial for record-keeping and clarity.
Fill in the employee's name and address accurately to ensure proper communication.
In the 'Re: Reasonable Accommodation Decision' section, specify the nature of the request made by the employee.
Detail the reasons for denial in the applicable paragraphs. Use clear language to explain why each reason applies, referencing any medical documentation as necessary.
Conclude with information on how the employee can request reconsideration or file an EEO complaint, ensuring they understand their rights.

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

What are the reasons to deny reasonable accommodation?

Your employer can claim undue hardship, which means it would be too expensive or difficult for them to provide the proposed accommodation.

Why would a reasonable accommodation be denied?

For example, maybe the employer needs more information about your disability and how your limitations or restrictions affect your ability to perform the essential duties of the job. Or perhaps the accommodation you requested isnt reasonable or will cause an undue hardship for the employer.

Can you give me some examples of accommodation?

Mobility Impairment Note taker / lab assistant. Classrooms, labs, and field trips in accessible locations. Accessible furniture and equipment made available. Class assignments made available in electronic format. Computer equipped with special input device/assistive technology (e.g., voice input, alternative keyboard.

How to deny a reasonable accommodation request?

Process: To Deny the Request For Accommodation? Review the Request: Consult Legal Resources: Gather Evidence: Communicate with the Tenant: Document Your Decision: Provide an Alternative: Notify the Tenant:

How do I write a reasonable accommodation letter?

Content to consider in body of letter: Identify yourself as a person with a disability. State that you are requesting accommodations under the ADA (or the Rehabilitation Act of 1973 if you are a federal employee) Identify your specific problematic job tasks. Identify your accommodation ideas.

sample reasonable accommodation letter to employee

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Which of the following reasons are legitimate reasons to deny a request for reasonable accommodation?

Requests for Reasonable Accommodation can be denied for a number of reasons. These may include when the request it is not related to the disability, is not reasonable, lacks verification, results in an undue financial and administrative burden, and/or requires a fundamental alteration to the housing program or service.

What qualifies as a disability for reasonable accommodation?

An individual meets the Americans with Disabilities with Act definition act of disability that would qualify them for reasonable accommodations if they have a physical or mental impairment that substantially limits one or more major life activities (sometimes referred to in the regulations as an actual disability)

What is an example of failure to accommodate?

In many cases, failure to accommodate is closely linked with discrimination. For example, an employer who refuses to provide reasonable accommodations for a pregnant employee may be engaging in both pregnancy discrimination and failure to accommodate under the law.

Reasonable accommodation denial letter sample 2025

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What are the reasons to deny reasonable accommodation?

Why would a reasonable accommodation be denied?

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Which of the following reasons are legitimate reasons to deny a request for reasonable accommodation?

What qualifies as a disability for reasonable accommodation?

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reasonable accommodation request letter

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