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The document outlines the procedures and justifications required for Sole or Single Source procurement at Oswego State, particularly for funding requests of $50,000 and above. It details the criteria for selecting a supplier when only one is capable of providing a service or when one is preferred over others, emphasizing the need for thorough justification and documentation. The guidelines stress that uniqueness and urgency are valid reasons for such procurement, while mere claims of best capability or lowest price are not sufficient. Additionally, it provides instructions on how to demonstrate the reasonableness of prices.

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How do you write a sole source justification?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the users requirements?

What is single or sole source justification?

Sole or Single Source Documentation Requirements The justification must demonstrate that only one company can provide goods or perform services. These requirements apply to all funding sources: state, Research Foundation or UB Foundation.

What is the difference between sole source and single source?

Single sourcing is where a particular supplier is chosen by an organisation, even when other suppliers are available. Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. Its also sometimes referred to as monopolistic supplier.

What is the justification for a single source contract?

The proposed supplier is the only one known to possess either the unique technical, intellectual or artistic capability required to deliver the goods or services and by default are unobtainable from any other source.

What is the justification for a single source supplier?

A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.

What are the requirements for sole source justification?

Sole Source Purchase Justification Definition: Sole source procurement is one in which only one supplier can provide the commodity, technology and/or perform the services required. Every order, not on State Contract, that cannot be competitively bid, and is over $2500, must be documented as a sole source.

What is an example of a sole source justification?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.

How do you write a single source justification?

Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.

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How do you write a sole source justification?

What is single or sole source justification?

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What is the justification for a single source contract?

What is the justification for a single source supplier?

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