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Form SEH-195 Expense Reimbursement

Form SEH-195 Expense Reimbursement 2026

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The document is an Employee Expense Reimbursement Form (SEH-195) for the School District of Philadelphia, detailing the process for employees to request reimbursement for authorized expenses. It includes sections for employee information, types of reimbursements, reasons for expenditures, and approval requirements. The form must be completed accurately and submitted with supporting documents to the Accounts Payable Department, adhering to specific guidelines outlined in the Employee Travel and Expense Reimbursement Policy.

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Click ‘Get Form’ to open it in the editor.
Begin by filling out Section I. Enter your Employee ID Number, Name, School/Division, and the Fund Type for reimbursement. Ensure all information is printed or typed clearly.
In Section II, input the date for each expense item. Clearly identify each expense and provide a brief business purpose. If applicable, list your travel destinations and enter the miles driven. Remember to attach a map for verification of miles.
Proceed to Section III where you must obtain necessary approvals. Ensure that your request is signed by your Principal or Director. For out-of-state travel, additional approval from a cabinet-level member is required.
Finally, review Section IV for any potential rejection reasons. Make sure all required information is complete and receipts are attached before submitting your form to Accounts Payable.

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2014	4.8 Satisfied (88 Votes)

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How to report expense reimbursement?

Substantiated employee business expense reimbursements are reported on Box 12 of Form W-2 Wage and Tax Statement. If you dont use this expense, the unused amount would be taxed as wages.

Which documents have you reviewed to process expense reimbursements?

Supporting documents The expense report typically includes receipts, invoices, or other supporting documents that verify the incurred costs. For purposes of reimbursement or auditing, these documents are necessary because they serve as proof of the costs.

What documents are needed for expense reimbursement?

Proper documentation includes collecting original receipts or digital copies, completed expense forms with business purpose noted, approver signatures or electronic approvals, payment records showing when and how the employee was reimbursed, and all other supporting documentation.

How to fill out an expense reimbursement form?

Information to include on an expense reimbursement form. Name of product or service. Individual item or line cost. Total cost. Payment method (i.e., cash, credit card, etc.) Date purchased. Explanation of purchase. Original or copy of the receipt.

How to request expense reimbursement?

The employee should supply receipts documenting the amount submitted for reimbursement. The receipt should include proof of the expense, including the amount, time, place, and business purpose. Employees must also submit their receipts for money paid within a reasonable amount of time.

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