Explanation form 2026

1. Click ‘Get Form’ to open the explanation form in the editor.
2. Begin by filling in your contact information. Enter your JV number, preparer name, campus address, department, and telephone number in the designated fields.
3. Address the questions provided. Start with 'What was the error?' and provide a clear description of the issue.
4. Next, indicate 'When did the error occur?' by specifying the date of the incident.
5. If applicable, answer question three regarding expenses older than 120 days. Provide a detailed explanation of any extenuating circumstances that caused delays.
6. For question four, describe how the error occurred to give context for your submission.
7. In question five, outline steps taken to prevent future occurrences of this error.
8. Finally, if charging a grant, explain how the expense benefits the project in question six.

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