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BEST PRACTICES, Controller's Office

BEST PRACTICES, Controller's Office 2025

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The document outlines best practices for financial management and accounting, primarily sourced from Steven M. Bragg's works. It covers various topics including the withholding of first payments until W-9 forms are received to facilitate 1099 reporting, strategies to avoid delays in check posting, implementation of positive pay systems to combat check fraud, and general organizational practices within accounting departments. Additionally, it emphasizes the importance of ongoing training programs for staff, efficient cash handling processes, and the use of technology to enhance financial reporting and operations.

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Click ‘Get Form’ to open it in the editor.
Begin by reviewing the first section titled 'Withhold First Payment until W-9 Form is Received'. Ensure you understand the importance of collecting W-9 forms before processing payments.
Move on to the 'Avoid Delays in Check Posting' section. Here, you can note down best practices such as accessing bank account information online and implementing controlled disbursements.
In the 'Implement Positive Pay and Reverse Positive Pay System' section, familiarize yourself with how these systems work to prevent check fraud. You may want to create a checklist for daily checks issued.
Continue through each section, filling out any necessary fields based on your department's specific practices. Use our platform’s features to highlight important notes or add comments for clarity.
Once all sections are completed, review your entries for accuracy and completeness before saving or sharing the document.

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