Educational Services Overnight Field Trip - Requirements 2026

1. Click ‘Get Form’ to open the Educational Services Overnight Field Trip - Requirements in the editor.
2. Begin by reviewing the 'OUT-of-County Field Trip Process Check List for Lead Sponsor'. Ensure you understand that all steps must be completed at least three weeks prior to the trip.
3. Fill out the Approval Request Form (Step 2) by entering details such as destination, departure and return dates, and estimated costs. Attach supporting documents that demonstrate educational value.
4. Complete the Parent/Guardian Consent Form & Indemnity Agreement (Step 4A). Make sure to distribute this form to parents after securing approval for transportation.
5. If necessary, prepare the Permission for Administration of Medication Form (Step 5) and ensure it is distributed and collected from parents before the trip.
6. Submit any Bag Lunch Requests (Step 7A) to your cafeteria manager, even if no lunches are needed, at least two weeks prior to the trip.
7. Conduct a Chaperone & Student Meeting one week prior to discuss responsibilities and expectations. Use our platform to share meeting notes with all participants.

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