Employees on the Move 2026

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  1. Click ‘Get Form’ to open the Employees on the Move document in our platform's editor.
  2. Begin by reviewing the Table of Contents to familiarize yourself with the sections relevant to your relocation.
  3. Fill out your personal information in the designated fields, ensuring accuracy for effective processing.
  4. Refer to Chapter 1: Identifying Your Entitlements to understand what benefits you qualify for based on your relocation type.
  5. Complete any necessary forms as outlined in the handbook, such as the Employee Relocation Agreement Form and Travel Authorization.
  6. Utilize our platform's features to sign and save your completed forms securely before submission.

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Some employers gross up lump-sum payments so the employee receives the full amount of the bonus they can use for their moving expenses. For instance, if you know $1,500 of a $5,000 relocation bonus would go to taxes, you could increase it to $6,500 or more so the employee receives the entire $5,000 in cash.
If you move to a new home because of a new principal workplace, you may be able to deduct your moving expenses whether you are self-employed or an employee. But you must meet both of the tests explained next. Your new principal workplace must be at least 50 miles farther from your old home than your old workplace was.
Relocation to Different Geographic Area A position is considered to be in a different geographic area if the worksite of the new position is 50 or more miles from the worksite of the position held immediately before the move.
50-Mile Limit (Rule): The 50-mile limit or rule prohibits the reimbursement of per diem at any location within 50 miles of home or headquarters as determined by the normal commute distance.
Employee relocation occurs when a company moves workers to a different location for business reasons. This move may take workers to a new city, state or country. When relocation of employees occurs, these workers are still associated with your company.

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Distance Test If you did not have an old workplace, your new workplace must be at least 50 miles from your old home. The distance between the two points is the shortest of the more commonly traveled routes between them.

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