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Corporate Records Maintenance Package for Existing Corporations - Maine

Corporate Records Maintenance Package for Existing Corporations - Maine 2026

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The document is a Corporation Record Maintenance Packet that includes various forms necessary for the organization and operation of a corporation in Maine. It contains templates for organizational minutes, by-laws, notices for meetings, resolutions for shareholders and directors, waivers of notice, resignations, stock transfer ledgers, and stock certificates. The packet serves as a guide for corporate governance and compliance with legal requirements.

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Click ‘Get Form’ to open the Corporate Records Maintenance Package in our editor.
Begin with the 'Organizational Minutes' form. Fill in the name of your corporation and state of incorporation. Ensure all incorporators, shareholders, and directors are listed accurately.
Proceed to the 'By-Laws' section. Input the name and address of your corporation's principal office. Specify any additional offices if necessary.
Complete the 'Annual Minutes' form by documenting actions taken during the annual meeting, including elections of directors and officers. Make sure to include signatures where required.
For notices (special or annual meetings), fill in the date, time, and purpose of each meeting clearly. Ensure that these notices are sent out at least 10 days prior to the meeting.
Utilize blank resolution forms for any decisions made by shareholders or directors. Clearly describe actions taken and ensure all relevant parties sign.

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Got questions?

We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

Does Maine require an annual inspection?

Maine law requires all motor vehicles to undergo a safety inspection once a year. Vehicles registered in Cumberland County are also required to undergo an emissions test. Inspections are conducted at licensed automobile dealerships, service stations and garages.

How much is the annual report fee in Maine?

The annual report fee is $85 for domestic business entities, $150 for foreign business entities and $35 for domestic and foreign nonprofit corporations.

Which states dont require annual reports?

Key Things to Know About Annual Reports Almost Every State Requires It: All US states require some form of annual report filing, except Ohio. That means if your business is registered anywhere else, youve got to file a yearly business report to stay in good standing.

How do I get a copy of my articles of incorporation in Maine?

Maine certified copies are a true and correct copy of business filings, which can obtained from the Maine Department of the Secretary of State - Bureau of Corporations, Elections, and Commissions. Articles of incorporation are the most commonly certified document.

What is a certificate of good standing in Maine?

A Certificate of Good Standing is an official document docHubing the existence of an entity and that it is in compliance with state requirements, such as filing the most recent annual report and paying any necessary taxes and fees. In Maine, this document is called a Certificate of Existence for a domestic entity.