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The main purpose of a transmittal is to document the sending of documents, files, or samples. If the documents are distributed by hand, the sender can request the receiver sign the transmittal as proof of delivery.
Letters of transmittal are usually brief, often with three paragraphs, each one devoted to a specific purpose: review the purpose of the report, offer a brief overview of main ideas in the report, and offer to provide fuller information as needed, along with a thank you and contact information.
The purpose of a transmittal letter is to simply provide important information about the accompanying document. Keep your letter to less than a page with sentences briefly outlining only the specific details the recipient needs to know before opening your document.
How to write a letter of transmittal Include a heading with the date and recipients address. Include a heading with your full name and company address, located in the top left corner of the page. Greet the recipient appropriately. Write the letter body. Include a short closing paragraph.
Letter of Transmittal Samples: A transmittal letter is a business letter that is usually brief in nature and is a letter that is sent with another separate type of communication, for example, a document that is much longer (like a proposal), a request for payment, a response to an inquiry and so on and so forth.
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You can think of the cover letter as a polite introduction to the document you are sending and any response you are expecting. The letter of transmittal is the receipt that acknowledges the delivery of the document.
A Transmittal Letter is a business letter and is formatted accordingly, it should include the recipients address, senders address, distribution list, a salutation and closing. It typically includes why it should receive the readers consideration, and what the reader should do with it.
A document transmittal is an official way to send updated project documents to other people and organisations working on a project. Project documents, especially drawings and designs for architecture and engineering projects, are often modified by different people throughout the life of the project.
How To Write Transmittal Letter? Include heading with the date and the address of the recipient. Greet the recipient appropriately. Write the body of the letter. Mention the purpose of the letter. Request for follow-up or further instructions. Provide details about document that is attached. Include a short closing paragraph.
A transmittal or cover letter accompanies a larger item, usually a document. The transmittal letter provides the recipient with a specific context in which to place the larger document and simultaneously gives the sender a permanent record of having sent the material.

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