Some items that you should include on your expense report are: Employee and manager name. Employee ID number. Purpose of the trip. Name of the department. Timeframe for business expenses. Description of the expense. Category of the expense. Company card information.
What is the expense report?
An expense report contains a categorized and itemized list of expenses that were made on behalf of the organization. This report helps the employer or finance team determine what money was spent, what was purchased, and how much of the expenditure is approved for reimbursement.
How do I create an expense report?
You generally must have documentary evidence, such as receipts, canceled checks, or bills, to support your expenses. Additional evidence is required for travel, entertainment, gifts, and auto expenses.
What is an example of an expense report?
Some examples include meal expenses, travel expenses, car rentals, lodging, office supplies, or even mileage when an employee uses their vehicle for business travel.
Who prepares an expense report?
Employees are responsible for filling out expense reports and submitting them for approval. They collect expense receipts and document each purchase to provide a detailed account for reimbursement.
Create an Expense Report | Business Services Center - NY.Gov
Complete your expense report within 30 days of your trip. When creating your expense report you first need to login to the Statewide Financial System (SFS).
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