Letter from Landlord to Tenant as Notice to tenant to repair damage caused by tenant - District of Columbia 2025

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When writing a letter to your tenant for repairs, you should include the following information: Date of the letter. Your address and contact information. Tenant name(s) and address. Description of the issue(s) that needs repair. Explanation of why the repairs are needed. Date for completion of the repairs.
How to Write a Landlord Complaint Letter Explain the problem as clearly as you can. Be polite and respectful in your letter. Suggest ways to resolve the problem. Do not threaten to report your landlord and your problem to the City Inspector, Yelp!, or the Better Business Bureau, or to sue the landlord.
Template. Dear [Tenants Name], I hope this message finds you in good spirits. With your current lease at [Property Address] approaching its expiration on [Lease Expiration Date], we are reaching out to discuss the terms of renewal, should you wish to continue residing at this property.
I am writing to inform you about the damage that has been identified at [Property address]. On [date], it was noticed that [specific damage and location within the property]. Attached are pictures documenting the damage, along with an assessment of the repair cost from a professional repair service.
To write a warning letter for a tenant, the key elements to include are: Clearly state the violation or issue that has occurred. Be specific about the details, dates, and evidence. Outline the specific lease terms or rules that have been breached.
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Things You Should Know Address your letter to your landlord, date it, and state the purpose of the letter. In the body of your letter, ask for any refundable deposits to be returned to you, and provide the landlord with your new address. Make a copy of your letter and check your contracts delivery clause.
Dear [tenant name], My name is [landlord name], and Ill be taking over [property address] in the coming weeks. Change in ownership will take place starting on [date], after which all rent payments and maintenance requests should be directed to [me/property management company].

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