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This means that when an employee terminates, you must deliver their final wages by their next payday \u2014 regardless of whether they return company property. In other words, if the employee fails to return the item, you cannot hold their final paycheck hostage.
As such, if you do not promptly return their property, your former employer could have grounds to file a civil lawsuit against you. In some extreme cases, your former employer may also take criminal action in order to ensure the prompt return of company property, such as a company vehicle.
Dear [Name], According to [Company Name] policy, employees are required to return all company equipment upon termination. As of the writing of this letter, there is no record of your returning [describe missing items].
An employee equipment agreement allows an employee to use and take company equipment out into the field or to their home. The employee will be fully responsible for the equipment, except for normal wear-and-tear.
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