TRANSMITTAL DEPARTMENT RECORD CARDS AND PER CAPITA TAX - calegion 2026

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  1. Click ‘Get Form’ to open it in the editor.
  2. Begin by filling in the TRANSMITTAL # at the top of the form. This number is essential for tracking your submission.
  3. In the 'FROM' section, enter your Post number and name, ensuring accuracy for proper identification.
  4. Indicate the total pages attached to this transmittal. This helps maintain organization and clarity.
  5. Fill in the amount enclosed for per capita tax, ensuring it matches the number of Department Record Cards being submitted.
  6. List all members' last names and their corresponding membership numbers in alphabetical order as instructed.
  7. If there are voided cards, write appropriate wording across them and prepare a special transmittal form as outlined.
  8. Review all entries for accuracy before finalizing your document to ensure a smooth submission process.

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The Per Capita Tax is a flat rate local tax payable by all adult residents living within a taxing jurisdiction. For most areas adult is defined as 18 years of age and older, though in some areas the minimum age may differ.
a transmittal letter is issued with the tax return which outlines the information provided by your group and assertions that have been relied on by the tax agent in preparing the return, as well as significant matters and tax positions that have been adopted by your agent.
Form 1096 is a key transmittal form summarizing information reported to the IRS on forms such as 1099, 1097, 1098, 3921, 3922, 5498, or W-2G. It consolidates and transmits details to the IRS. It is important to note that Form 1096 is only required when paper filing 1099s and other forms, not when filing electronically.
The IRS requires most employers to file Forms W-2 and W-3 at the beginning of each year for the previous year. Form W-3 (Transmittal of Wage and Tax Statements) is a summary of all the W-2 forms you are submitting to the federal government.
This letter clarifies the intent of the document or report so that recipients understand what they are reading and why it was sent to them. Transmittal letters also clarify requirements or instructions regarding the attached document and may include specific details and main points being made in the document.

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Form 8453, U.S. Individual Income Tax Transmittal for an IRS e-file Return, is used to send required paper document attachments or allowed supporting documentation to the IRS for electronically filed returns.