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Commonly Asked Questions about Legal Documents for Hiring

An introduction to work documents Proof of identification. I-9 form. W-4 form. Direct deposit.
The most common types of employment forms to complete are: W-4 form (or W-9 for contractors) I-9 Employment Eligibility Verification form. State Tax Withholding form.
To prove employment authorization, USCIS will accept: a Social Security card. a U.S. birth or birth abroad certificate. a Native American tribal document. a U.S. citizen ID card. a resident citizen ID card, or. unexpired employment authorization documents issued by the Department of Homeland Security.
The most important forms that new hires need to fill out include Form W-4 for tax withholding, Form I-9 for employment eligibility verification, and any employer-specific forms for benefits enrollment, direct deposit setup, and emergency contacts.
Employee information In this section, an employee provides personal data, such as their full name, address, phone numbers, e-mail address, birth date, marital status, Social Security number and the contact details of their spouse or partner.
Both Federal W-4 Form and California DE 4 Withholding Certificate must be provided to newly hired employees. Generally speaking, most employers in California are required to provide the following documents with new employees upon hire: Time of Hire Pamphlet. Sexual Harassment Pamphlet (DFEH-185P)
Work documents School and employment records. Almost every job application will ask for your contact information, job history, and education or training. Birth certificate. Drivers license. Social Security card. Work permits. Under 18. Criminal record, or rap sheet.
To know how much income tax to withhold from employees wages, you should have a Form W-4, Employees Withholding Certificate, on file for each employee. Ask all new employees to give you a signed Form W-4 when they start work. Make the form effective with the first wage payment.