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Video Guide on Attorney Correspondence management

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Commonly Asked Questions about Attorney Correspondence

THE BUILDING BLOCKS OF LEGAL CORRESPONDENCE[1] Transmittal Letters. Letters Requesting or Sending Information. Advice Letters. Demand Letters. Instruction Letters. Combination Letters. Issue 3: The Building Blocks of Legal Correspondence | School of Law uoregon.edu issue-3-building-blocks-legal-c uoregon.edu issue-3-building-blocks-legal-c
Things You Should Know Spell out an attorneys full name (without Mr. or Ms.) followed by a comma and the abbreviation Esq. (Esquire) or the phrase Attorney at Law. Use J.D (Juris Doctor) after their full name (without Mr. or Ms.) Add the name of the law firm on the next line, followed by the full office address.
Start the letter with the proper salutation, addressing the agent by their full legal name and identifying them as the attorney-in-fact.
Salutation: Begin the letter with a formal salutation addressing the recipient by their title and last name (e.g., Dear Mr. Smith). If the recipients name is unknown, a general salutation like To Whom It May Concern can be used.
Correspondence means any written or digital communication exchanged between the Client and HSP. Correspondences may come in the form of personal delivery, post, courier or electronic mail.
Letters in legal disputes and lawsuits often serve two purposes: first, to communicate in a clear, professional manner, and second, to document what was said or done for later use in court.
The body of your letter should begin two lines after your greeting. Usually legal correspondence will be single spaced with double spacing between paragraphs. The body of your letter should adequately and concisely convey your message.